Job Title: Legal Assistant – Real Estate & Front Desk Support
Employment Type: Full-Time
Work Mode: On-site / Office Environment
Job Overview
We are seeking a proactive and detail-oriented Legal Assistant to support daily office operations and assist attorneys with administrative and legal tasks. This role includes front desk management, document preparation, and coordination of real estate closing processes.
The ideal candidate is organized, customer-focused, and capable of handling multiple responsibilities in a fast-paced legal environment.
If you have experience in administrative or legal support, strong organizational skills, and familiarity with real estate transactions or closing software (e.g., SoftPro) – we want to hear from you.
Why This Role Stands Out
Real estate focus – Support attorneys with transaction coordination and closing processes
Front desk responsibility – Serve as the first point of contact for clients and visitors
Fast-paced legal environment – Ideal for organized, customer-focused professionals
Legal software exposure – Experience with SoftPro or similar systems preferred
Competitive hourly compensation – Based on experience
Team-oriented culture – Supportive and collaborative workplace
Key Responsibilities
Front Desk & Office Management
Manage front desk operations, including greeting visitors and directing them appropriately
Answer, screen, and forward incoming phone calls and emails
Maintain a clean, organized, and professional reception area
Schedule appointments, meetings, and manage calendars
Maintain office inventory and supplies
Ensure adherence to office security procedures at the reception desk
Legal Document & Closing Support
Assist with legal document preparation and review related to real estate transactions
Request and organize documents required for closing processes
Verify accuracy of legal documents and obtain necessary approvals
Support closing activities, including document handling, scanning, and file management
General Administrative Duties
Perform general administrative tasks such as filing, photocopying, faxing, and data entry
Required Qualifications
Previous experience in an administrative or legal assistant role
Strong written and verbal communication skills
Excellent organizational and multitasking abilities
Ability to work efficiently in a high-pressure, fast-paced environment
Professional attitude and strong customer service skills
Proficiency in Microsoft Office and standard office equipment
Preferred Qualifications
Experience in real estate transactions or legal support
Familiarity with legal document preparation and review
Experience with legal or closing software (e.g., SoftPro or similar systems)
Key Competencies
Detail-oriented with strong accuracy
Adaptable and flexible in handling changing priorities
Strong time management and prioritization skills
Proactive problem-solving ability
Team-oriented with a supportive mindset
High stress tolerance and ability to work under pressure
Key Skills (At a Glance)
Front desk and reception management
Real estate closing coordination
Legal document preparation and review
Calendar and appointment scheduling
Microsoft Office proficiency
SoftPro or similar closing software (preferred)
Filing, scanning, and data entry
Customer service and professional communication
Work Environment
On-site office environment
Front desk and administrative-focused role
Fast-paced, team-oriented setting
Compensation & Benefits
Competitive hourly compensation based on experience
Standard benefits as per company policy
Equal Opportunity Statement
All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected status.
Ready to Join a Dynamic Legal Support Team?
If you are a Legal Assistant with experience in real estate transactions, front desk operations, and legal document preparation – and you're looking for a fast-paced, team-oriented environment – apply today.
[Point of Contact
James Whiteman
Client Acquisition Manager
P: (409) 777-4070
E: James.Whitman@firman-solutions.com
A: 2766 Duniven Cir Suite 206 Amarillo TX 79109]
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